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Production Document Templates

35 templates we use on our own productions, from the call sheet and shot list to release forms, budgets and safety paperwork. Each one is a PDF you can fill in on screen or print, and an editable Word document.

Download all (ZIP) Get the unbranded set

Planning

Production Book

The cover for the production file: the job, the date and who is running it.

A4 portrait
PDF Word

Production Schedule

The whole job on one page: every stage, from brief to delivery, with dates and who owns it.

A4 portrait
PDF Word

Production Notes

Ruled notes page for meetings, recces and the shoot day, with the job details at the top.

A4 portrait
PDF Word

Locations List

Every location in one place: the set it plays, the real address, the dates and who to call.

A4 landscape
PDF Word

Floor Plan

Squared paper for set and room plans: camera, lights, sound, power and exits.

A4 portrait
PDF Word

Script & story

Animation Script

Two-column script for animation and motion graphics: what we see beside what we hear.

A4 portrait
PDF Word

Voice Over Script

Script for a voice session: timings, the visuals they sit over, and who says what.

A4 portrait
PDF Word

Script Breakdown

Break each scene down into what it needs: cast, extras, props, wardrobe, make-up, vehicles, kit and sound.

A4 portrait
PDF Word

Storyboard (A4)

Six 16:9 frames to a page, each with lines for action, camera and text on screen.

A4 landscape
PDF Word

Storyboard (A3)

The same six frames, twice the size, on an A3 sheet: for client presentations and pinning up in the office.

A3 landscape
PDF Word

Shot List

Every shot to get on the day, with angle, point of view, movement and lens.

A4 portrait
PDF Word

Cast & crew

Cast List

Every role and who is playing it, with agent details, the deal and the start date.

A4 landscape
PDF Word

Crew Contact List

Names, positions, mobiles and emails for the whole crew on one page.

A4 portrait
PDF Word

Crew Info Sheet

One per crew member: contact details, emergency contact, dietary and medical notes, travel and invoicing.

A4 portrait
PDF Word

Crew Responsibilities

Who is doing what: each crew member's position and the jobs they own on this production.

A4 portrait
PDF Word

Shoot day

Call Sheet

The full call sheet over two pages: times, weather, key addresses, scenes, cast, then every department's calls.

A4 portrait · 2 pages
PDF Word

Shooting Schedule

The day hour by hour: scene, shot and set-up against the clock, from crew call to wrap.

A4 portrait
PDF Word

Props List

Every prop, the scene it is in, how many, where it comes from and whether it went back.

A4 portrait
PDF Word

Equipment Rental Log

Check kit out and back in: who has it, when, and every item ticked off by department.

A4 portrait · 3 pages
PDF Word
Legal, rights and admin

Releases, agreements, budgets and safety

The paperwork behind a production. The legal forms use plain UK wording as a starting point: they are templates, not legal advice, so have them checked for your production.

Rights & music

Copyright & Clearance Log

Every piece of third-party material in the edit, where it came from, the rights you need, what it costs and whether it is cleared.

A4 landscape
PDF Word

Rights & Clearances Budget

What the music, archive, stills and other licences will cost, quote against agreed against paid, for the media and territory you need.

A4 portrait
PDF Word

MCPS Production Music Licence Request

The details a production music licence needs: the production, where it will be shown, and every library track with its usage and duration.

A4 portrait
PDF Word

PRS Music Cue Sheet

Every music cue in the finished programme, timed in and out, for PRS reporting and broadcaster delivery.

A4 landscape
PDF Word

Budgets & expenses

Film Budget

A top sheet and line-by-line budget for a film or commercial, from development to post, with budget, actual and variance.

A4 portrait · 3 pages
PDF Word

TV Production Budget

A broadcast budget laid out the way UK commissioners expect: staff, talent, crew, studio, post, rights, delivery, fee and cost per episode.

A4 portrait · 3 pages
PDF Word

Expenses Claim Form

Out-of-pocket costs and mileage for one person, with receipts numbered, VAT split out and a sign-off for approval.

A4 portrait
PDF Word

Petty Cash Log

The float on a shoot: money in, money out, a running balance and receipts, reconciled and signed off at the end.

A4 portrait
PDF Word

Crew & safety

Crew Request Form

Ask for the crew a shoot needs: roles, numbers, dates, hours, rates and kit, with budget approval before anyone is booked.

A4 portrait
PDF Word

Risk Assessment

Hazards on the shoot, who could be hurt, how likely, the control measures and who is responsible, signed off before the day.

A4 landscape
PDF Word

Safety Briefing Sign-off

The points to cover in the morning safety briefing, and a sheet for every crew member to sign to say they heard it.

A4 portrait
PDF Word

Incident Report Form

Record an accident, injury, near miss or damage while it is fresh: what happened, who saw it, first aid given and what changes now.

A4 portrait
PDF Word
For your own productions

The unbranded set

The same 35 templates with no Flayr logo or company details: plain, neutral layouts ready for your own production company. Every one as PDF and Word, plus the lot in one ZIP.

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